Nikon respects privacy and acknowledges that processing personal data in a lawful and proper manner is an important social responsibility and declares that it will strive to protect personal data. This privacy notice is part of the Nikon Group Privacy Protection Statement and applies to all personal data that we process concerning our prospective, current and former customers and suppliers, and your usage of our products and services, our website at http://www.nikonprecision.com, or otherwise doing business with Nikon Precision Europe GmbH (hereafter “you”). In this privacy notice, we explain which personal data we collect and how we use the data. Therefore, we encourage you to read this notice carefully.
1. Who we are
We are Nikon Precision Europe GmbH, Robert-Bosch-Straße 11, 63225 Langen, Germany, (NPE). Data Protection officer for NPE is SICODA GmbH, Oliver Gönner, E-Mail: firstname.lastname@example.org; Telefonnummer: +49 (0)228 286 1406. We are part of the Nikon Group. Together with Nikon Europe B.V., Burgerweeshuispad 101 Tripolis 100, 1076 ER Amsterdam, The Netherlands, and Nikon Corporation, Shinagawa Intercity Tower C, 2-15-3, Konan, Minato-ku, Tokyo, 108-6290, Japan, we are responsible for the collection and use of your personal data described in this privacy notice. References to “Nikon,” “we” and “our” throughout this notice, depending on the context, collectively refer to the aforementioned legal entities.
2. What personal data we collect and what we do with your data
We have outlined our data processing operations and the purposes for which we process your personal data in the Overview of Nikon Precision Europe GmbH processing activities in the Annex below. In summary, we use various systems to deliver products and services to you. For example, NPE provides Sales and Service of Nikon Step and Repeat Systems (NSR) and Sales and Service support for Mini Stepper systems.
Nikon processes your personal data to provide our products and services to you, to comply with legal obligations we are subject to or if it is necessary for our legitimate interests or the interests of a third party. When we process your personal data for our legitimate interests or the interests of a third party, we will take reasonable measures to prevent unwarranted harm to you. Our legitimate interests may for example include our interest of improving our product and services delivery by storing contact details, reducing our costs, improving our newsletters and websites by analysing which parts of our communications are most relevant for you, or of securing our services and facilities, such as the purposes mentioned in the Annex. Only in specific cases may we process your personal data with your consent. You may withdraw your consent at any time by following the specific instructions in relation to the processing for which you provided your consent or by reaching us through the contact details in Section 9 below.
3. How we collect your data
Most of the personal data we process is information that you knowingly provide to us directly or through third parties. However, in some instances, we process personal data about you that we receive from a group company or a third party with your knowledge (please see Section 4 and the Annex below).
If you refuse to provide personal data that we require for the performance of a contract or compliance with a legal obligation, we may not be able to enter into a contract with you or comply with our obligations under the contract or the relevant legal obligation.
4. Information sharing
Nikon Precision Europe GmbH will process some of your personal data locally. However, as a global organization, many of our business activities can also be carried out (and business efficiencies achieved) by processing or consolidating information about you in specific or centralized databases and systems located at specific secured facilities worldwide. As a result, your information may be shared with other entities within the Nikon Group. However, each Nikon Group company and those other systems and databases will only collect, receive, use, share or otherwise process such personal data in accordance with applicable laws, this Privacy Notice, our Nikon Group Privacy Protection Statement. Moreover, internally we maintain a strict access policy with regard to the processing of personal data. Only a limited group of authorized Nikon staff on a need to know basis may have access to your personal data.
As a rule, we do not share your personal data with anyone outside the Nikon Group. However, we may share your personal data with trusted third parties that perform business functions or provide services to us. All such third parties will be required to adequately safeguard your personal data, subject to agreements that correspond to the requirements of applicable laws. Your personal data may also be shared on legal grounds or investigations (e.g. disclosure to prevent crime or fraud, or to comply with a court order or legislation).
5. Security measures and data retention
Nikon will secure your personal data in accordance with our IT and security policies so that personal data are protected against unauthorized use, unauthorized access and wrongful modifications, loss or destruction. Your personal data will be stored no longer than is necessary for the purpose they were obtained, including compliance with legal and fiscal obligations and for solving any disputes. We have outlined the specific data retention periods in the Overview of Nikon Precision Europe GmbH processing activities in the Annex below.
6. International transfers of personal data
Given the global nature of our company, your personal data may be transferred to Nikon entities and trusted third parties in countries outside the European Economic Area whose laws may not afford the same level of protection of your personal data. Where necessary, Nikon will ensure that adequate safeguards are in place to comply with the requirements for the international transfer of personal data under applicable privacy laws. For transfers of personal data outside the European Economic Area, Nikon may use Commission approved mechanisms, such as the Privacy Shield certification, and Standard Contractual Clauses as safeguards, such as the “(EU-)controller to (Non-EU/EEA-)controller” Decision 2004/915//EC. If you wish to receive a copy of these safeguards, please contact us through the contact details in Section 9 below.
7. Access and correction and erasure rights
You can request access to and have the opportunity to update and amend your personal data any time. You can exercise any other rights you may have under applicable data protection laws, including but not limited to erasing or receiving a file of your personal data or restricting the processing of your personal data. You may also have rights to object to some processing of your personal data and, where we have asked for your consent, to withdraw this consent. These rights may be limited in some situations – for example, where we can demonstrate we have a legal requirement to process your data. When you would like to exercise your rights, please send your request to the contact details in Section 9 below. Please note that we may need you to provide additional information to confirm your identity. You also have the right to lodge a complaint with the Public authorities of the federal states, as Supervisory Authority.
You can also contact us if you have any questions, remarks or complaints in relation to this privacy notice.
8. How we look after this policy
We have updated this notice on 2 August 2018 and it replaces our previous privacy notice. We will keep this privacy notice under review and notify you of any changes by posting the revised policy on our website or sending you an email, to take effect as soon as it is posted.
9. Contact details for your privacy inquiries
Nikon Precision Europe GmbH
Robert-Bosch-Straße 11, 63225 Langen, Germany
OVERVIEW OF NIKON PRECISION EUROPE GMBH PROCESSING ACTIVITIES
|Processing operation||Categories of personal data||Special categories of personal data||Purposes||Recipients||Retention period||Further explanation and source of personal data (if applicable)|
|End Customer Administration||Address, Country, Email, Location data, Name, Postal Code, Phone number||No||Administration, Contract execution, Delivery Services, Compliance with law||Only authorized staff members, Ctac and Lotus Notes (NPE), NHE in case of SAP. Some service engineers of NPI have a Lotus account||10 years||Others, Customer data entered into SAP and Lotus Notes|
|Vendor Administration||Address, Country, Email, Location data, Name, Postal Code, Phone number||No||Administration, Compliance with law, Contract execution, Customer relationship, Vendor Management||Only authorized staff members, Ctac and Lotus Notes (NPE), NHE in case of SAP. Some service engineers of NPI have a Lotus account||10 years||Others, Registered by NPE|
|End Customer Administration||Address, Country, Email, Location data, Name, Postal Code, Phone number||No||Administration, Compliance with law, Contract execution, Customer relationship, Vendor Management||Only authorized staff members, NPE, Nikon Precision companies worldwide||10 years||Others, Registered by NPE|